Field Notes | AI scribe for home care nurses

Proven, not piloted

Most AI pilots stall before they touch a real workflow. This one didn't. Built over five weeks inside a real home care provider, not designed in the abstract and pitched cold.

The company

A multi-state pediatric home care provider. Roughly 1,800 nurses across 26 locations.

The cost of stalling

$42,000 a month spent on recruiting alone, still seeing 50%+ no-shows on scheduled interviews.

The cause, confirmed

Their own CNO named documentation burden, not pay, as the top driver of 72% annual turnover.

The problem

A late note costs you three times. We interviewed nurses, QA reviewers, and clinical leaders inside a multi-state home care provider. The bottleneck was never the care. It was the chart.

Once in revenue

A note stuck in QA review is a claim that can't go out. Complete, on-time notes mean fewer denials and no revenue lost to timely filing.

Once at survey

Errors get caught in the home, during the visit. When the surveyor pulls a chart, it was audit-ready the day it was filed.

Once in a resignation letter

Documentation burden is one of the main reasons nurses leave. When charting is done by the end of the visit, it stops following them home.

What is Field Notes

A voice layer on top of the EHR.

The nurse talks. Field Notes does the paperwork.

Speak, not type

The nurse describes the visit in her own words, right there in the patient's home.

A complete note in seconds

Speech becomes a clean, structured clinical record before she's out the door. No late or missing documentation.

Straight into the EHR

RPA, JSON, XML, and FHIR output carry the record into your system. Field Notes integrates with your existing ecosystem.

How it works

A copilot from the first visit to the last.

Field Notes stays with the nurse through the whole visit, not just the write-up.

Informed from minute 1

Briefs the nurse before the first visit of the day: recent events, medication changes, abnormal trends.

From order to the patient's home

Dose changes, discontinued meds, new orders. The doctor's intent travels with the nurse to every visit.

Attention where it belongs

Field Notes runs the check routine and captures notes on the spot. The nurse cares for the patient; the record writes itself.

No gaps at visit close

The visit cannot close until every required field is captured.

Seen in a live walkthrough

Watch it catch what a busy day of visits might miss.

Two moments from an actual product walkthrough, unscripted. The workflow behind them already runs in production across 1,800+ nurses.

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REAL-TIME CATCH

An implausible vitals entry, flagged before it saves

During a home visit, blood pressure comes in below expected range and weight jumps 4x from the last visit. Field Notes challenges both before the entry is written to the chart.

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VOICE → STRUCTURED DATA

A medication route error, caught mid-transcription

A voice-recorded seizure event during a home visit is transcribed live. Field Notes flags a medication route inconsistency and surfaces it for the nurse to confirm, not silently guesses.

Clips use a synthetic patient record built for demonstration. No real patient data is shown.

What you just saw

What Field Notes solves, and why it matters.

Thought filtering

Nurses think out loud. Field Notes separates reasoning from findings, so only confirmed clinical content lands in the record.

Your form, filled

Visit data lands in your existing form layout, pre-populated from voice. The nurse reviews and confirms instead of typing.

Scorecards for your agency

Documentation quality and visit metrics for administrators and nurses, broken out by branch, care team, and visit type.

Delivered how you connect

REST API today. FHIR-ready for tomorrow. RPA where no API exists.

Where it's been proven

Built in production, not in a slide deck.

1,800+

nurses across 26 locations using the underlying documentation workflow

Voice-first

handles accents and clinical terminology other models trip on

API + RPA

direct integration where an API exists, RPA where it doesn't. Either way, no EHR replacement

"Really appreciate the work you've done here."

The questions that followed went straight to integration depth, validation logic, and how documentation quality gets scored.

Clinical & operations leadership, live product walkthrough

REST APIs FHIR-ready output RPA data bridge JSON / XML export EHR-agnostic

Fair questions

What owners ask us first.

We run KanTime. Or MyUnity. Or something older. Will it work?

Field Notes can sit on top of most EHRs and EMRs, layering onto the system you run rather than replacing it. Even systems without an open connection. Bring your setup to the call and we'll tell you straight whether yours fits.

Will my nurses actually use it?

It was designed with nurses, not just for them. Speaking is faster than typing, the app runs on the tablet they already carry, and nothing is written to the chart until the nurse confirms. Nurses keep the judgment. They lose the typing.

What did it actually change?

For the provider we built it inside, documentation time dropped from hours to minutes. Complete notes the first time means less QA back-and-forth, faster billing, and nurses done when the visit is done.

Packaging

Now available as its own product.

Field Notes started as part of a larger engagement with a home care provider. It's now available standalone, plug it into the EHR you already run and start protecting revenue and cutting documentation time without a multi-month build.

See it running against your own workflow, not a generic demo.

Talk to us about Field Notes

No deck. No obligation. If it's not a fit for your setup, we'll say so on the call.